WTSD Administrative Assistant

WTSD Administrative Assistant

Jackson, TN

Under the direction of the principal, the administrative services assistant will provide administrative support in a wide range of office and school operations; coordinate the flow of communication and information for the instructional program; prepare and maintains a variety of records and reports related to assigned activities.

Benefits include medical, dental, vision and life insurance, retirement pension, 401(k) match, employee assistance program, personal and sick leave (PTO) and more. A full listing of employee benefits can be found on the Benefits Link on the job posting.

Qualifications:
• High School diploma or GED, required
• Bachelor’s degree desired with experience in full-time educational office environment preferred
• Valid Tennessee Driver’s License
• SLPI: ASL rating of Intermediate or above required; SLPI: ASL rating of Advanced preferred.

Terms of Employment: Full time executive 12-month employee

Salary: State of TN Salary Grade J - $3,542 per month

Essential Duties and Responsibilities:

• Serve in a clerical role to provide administrative support to the principal; schedule appointments and meetings, compose letters and memos as directed, maintain flow of forms that come through the office.
• Maintain school calendars and event schedules/information.
• File appropriate paperwork and maintain necessary records; maintain student records.
• Schedule meetings and assist with event planning.
• Receive and distribute mail.
• Answer incoming calls, texts, and video phone calls, take messages and relay information; provide information as appropriate while maintaining confidentiality.
• Collect timesheets and maintain leave balance records for instructional staff, manage time keeping in Aspen and Edison.
• Schedule substitute teachers in the event of teacher absences or meetings and assist substitute teachers by providing schedule, emergency sub plans, classroom access, etc.
• Maintain daily communication of necessary announcements.
• Maintain school supply inventory and replenishment.
• Request quotes and prepare requests for purchases.
• Perform a wide variety of problem-solving tasks to support administration, teachers, staff, and students.
• Work closely with the security guard to manage visitors.
• Manage student attendance and lunch counts in Aspen.
• Run grade reports for midterm and end of quarter report cards.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Fluent in ASL, preferred.
• Ability to utilize computers and Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, etc.), type at an acceptable rate of speed.
• Ability to utilize technology and equipment.
• Secretarial and telephone techniques and etiquette
• Interpersonal skills using tact, patience, and courtesy.
• Ability to multi-task and change tasks rapidly.
• Meet schedules and timelines.
• Organizational skills and ability to maintain a clean workspace.